Builder Bunch

Spirit Night | Discovery Form


The Builder Bunch formula begins with us learning about you. Whether you are new to Builder Bunch or you’re having us back for our Spirit Nights, In-School Field Trips, After School Enrichment Programs or Day Camps, this Discovery process ensures we’ve tailored our programs to meet your specific needs and interests each time. There is no obligation at this point, we’ll simply use this information to ensure we’ve presented you with the best fitting STEAM-based LEGO program. Each of the easy steps below reflects our years of experience in doing just that. Let’s build! 


 

Step 1: Your School

Complete School Name:   

County:  

Please provide us with your contact information so we can follow-up with you as promptly as possible.

Full Name:   

Title:   

Phone:   

Email:   


Step 2: Marketing

A famous person once said, “Build it and they will come.” Which is nice, but we think we still probably ought to tell them about it too! 

PRINT: We love our electric marketing, but print is still very effective. Because we know how much this directly impacts attendance, we provide you with flyers, posters, yard signs, etc. But not only will we print and deliver all of our flyers, we will pre-sort them for distribution, labeling each quantity by teacher. (What?!? Yes, it’s true. This is totally awesome. 

We prefer to start getting materials circulating as early as six weeks prior to the event.

 

How many flyers do you need? (# of students)   

How many total class does your school have?   

What is your largest class size?  

What day of the week should flyers be delivered to you for your “Weekly Book Bag Drop”?   

Will you be able to email us a list of teachers and the quantity of flyers for each? 

 

ONLINE: Digital Marketing is a fantastic way to catch busy parents, which is why we provide custom marketing graphics to add to your Facebook, newsletters and email blasts.

Will your school’s online communication tools be available to market this program?

Your school’s Facebook page?

Your school / PTA Website?

Your school’s Newsletter?

Your school’s Eblast, texting and mass communication systems?

 

Please detail any other ways that we can educate students and parents about our program?


 

Step 3: Scheduling

Our Spirit Nights have the greatest attendance on Fridays – Thursdays are the next best – and we plan for a two hour event. Spirit Night dates are available from January 20th to April 30th 2017, on a first come, first serve basis. We ask for three dates, in case your preferred date is not available.

1st Choice Date:             

2nd Choice Date:         

3rd Choice Date:  

 

 


Step 4: Logistics

We typically use spaces that have configurable tables and chairs, such as cafeterias, gymnasium and multipurpose rooms, however we can be flexible. Four each two hour session, our maximum number of students is 96.

Where will we hold our Spirit Night (cafeteria, gymnasium etc.)?   

Do you know the maximum capacity of that space? 

 

Capacity:   

Will we have access the school’s WiFi during the event? 

 


Step 5: Pricing & Donations

A portion of every Spirit Night’s proceeds goes directly back to your School PTA in the form of a cash donation (This donation can then be earmarked for your foundation, STEM Fund, Prinicpal usage etc). We have outlined the pricing floors for each of the three Spirit Night options. The goal is for you to upcharge the event based on what you students can afford and what you would like to raise. EX. The base price for a Family Spirit Night is $10. If your school decided to charge $12 you would earn a $2 per participant donation.

**Our donation to the school will be calculated and delivered within two business days of the event. 

Pricing Options

We have 3 Spirit Night Formats available for our Community Partners to choose from. Each option provides a different base price, participation structure and scheduling format.

 

  • Format #1:   Family Spirit Night (6pm – 8pm) – ($10 base price/$7.50 title 1 school base price) We have 2 Options available based on whether parents are going to actively participate or not:  
    • Parents + Students Option (Parents and Student pay) **Great for Mother + Son Events
    • Students Only Option (Students pay and Parents watch )
  • Format #2: Parent Night Out Spirit Night (6pm – 8pm) – ($20 base price/$15.00 title 1 school base price ) ** Great date night for parents.
  • Format #3: After School Spirit Night (between 3pm – 6pm) – ($10 base price/$7.50 title 1 school base price) **Only requires parents to pick-up

 

Which format  are you interested in hosting? 

 

How much do you want to charge per attendee? (Understanding that the base price goes to us and anything above it goes back to you in the form of a donation.)   

Funding Options

There are a number of ways your Spirit Night can be funded. We process all registrations online, regularly updating the school with our figures. We’ve also had several organizations choose to leverage various budget sources of their own to cover all or a portion of their expenses.

How do you anticipate your event will be funded? 

 If all or part of your event is going to be funded by individual student participants, would you like all registrations to be handled by Builder Bunch online or would you like Builder Bunch to also supply payment envelopes as well? 

 

If all or part of your Spirit Night will be funded by organization resources, please provide us with billing information:

Full Organization Name:     

Mailing Address:    

Accounts Payable Contact Name:          

Email:        

Phone:   

 To whom should our post-event donation check be made payable to and where should it be sent?

Organization Name:    

 Address:   


 

Step 6: Staffing

We handle all staffing but will still need 5 volunteers. If you know that your event will be fairly large we suggest that you identify a couple more.

Will you be able to provide a minimum of 5 volunteers? 

 


Step 7: Final Notes

If we didn’t cover everything please add any additional notes below:

Important: Your organization’s promotional support is critical to the success of your event. Once we draft your estimate, and finally your contract, specific mutual responsibilities will be fully outlined.

Do you believe we will have support from your organization to make this event fantastic?

If you would like to learn more about other Builder Bunch programs, please select all that apply. I would like information about:

Becoming a Community Partnership

Hosting a School Break Camp at your school

 

Scheduling an In-School Field Trip

Also, please also let us know who else we should be familiar with at your school – whose opinions will matter in delivering our Spirit Night at your school. For example: school administrators, such as your Principal, as well as other volunteer officers, such as PTA Co-Presidents, Fundraising Committee Chair’s, etc.

Full name:

Role:

Email:   

Thanks you so much – we are excited to work with you and your Builders!

 

 

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Document name: Spirit Night | Discovery Form
Unique Document ID: a3e136b4b99f7252719efaa96f7c041614076783
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2016-01-22 11:35:01 EDTSpirit Night | Discovery Form Uploaded by BBadmin Stone - info@builderbunch.com IP 47.48.206.78